Invoice and job records
From the request to the quote, the work order and the invoice.
Back office automation for invoices, approvals and records
Invoices, approvals, data entry and reconciliations handled by automation and AI.
Problems we solve
Invoices wait on a person
The job is done, and the invoice still has to be typed from notes.
Approvals sit in a thread
A yes lives in email, and the system of record never hears it.
Reconciliations are a second shift
Two lists that should match are checked by eye.
What we build
Approvals
A clear place to accept, reject or send back, written into the record.
Data entry and matching
The fields a person used to copy, with the mismatch flagged for review.
Related work
Back office work that is part of systems we have shipped.
Workshop management
Mekomera runs car repair workshops in southern Sweden. Brown Tech built their workshop management system with online booking, a team dashboard, technician view and customer portal. The same record carries each job from request and quote through work order to invoice.
Social care, mobile and web
We built FosterWith, the web platform and the carer app for councils, social workers and foster carers. The web platform covers placement matching, allowance approvals and case logging. The carer app shows spend against budget, pending expenses, the carer's social worker, escalations, a weekly wellbeing check in, and tasks and actions.
Healthcare marketplace
Brown Tech did full stack development on Heal Private, a marketplace for UK patients who want to compare private consultants. Patients search by discipline and location, read consultant profiles, compare upfront fees and book online. Heal Pulse, the CRM behind it, covers patient records, workflow boards, appointments and chat.
Tools we build with
The stack behind the systems on this site.
- Next.js
- React
- React Native
- Node.js
- Python
- PostgreSQL
- AWS
- OpenAI
- Vapi
- Twilio
- n8n
- Make
- Zapier
- GoHighLevel
How the work runs
Process review
We sit with how your team works today and pick the workflow that is worth building first.
Design and scope
You get the shape of the product, the systems it touches, and a scope you can agree.
Build and test
We build, test with your people, and keep a human in the loop where the agent decides.
Launch and support
We launch with you and stay for support after the system is in use.
Brown Tech in numbers
Since 2011
in business
1,000+
apps delivered
99%
client satisfaction
10+
billion-dollar companies served
Who we are
Brown Tech has been in business since 2011. We design and build custom software, AI agents and automation for teams that want software built around how they already work.
We start with the system your team needs, connect it to the tools you already use, and add AI where it removes real work.
Why teams choose Brown Tech
- in business
- Since 2011
- apps delivered
- 1,000+
- client satisfaction
- 99%
- billion-dollar companies served
- 10+
Other services
Custom Software DevelopmentWeb apps, mobile apps, dashboards and admin systems.
Custom AI SolutionsAI built around your systems and data.
AI Agent DevelopmentAgents that handle real tasks in the tools you already run.
Business Process AutomationMap the workflow, connect the tools, remove the manual steps.
AI Automation ConsultingFind what to automate first, what it will cost and what to build.
AI ReceptionistAn answering layer for calls, bookings and after hours enquiries.
GoHighLevel ExpertCRM setup, pipelines and the automations around them.
AI Voice Agent DevelopmentVoice agents that answer, route and book.
Questions about this work
QuickBooks, Xero and the finance tool you name are in scope when the process review includes them.
No. Money movement stays with the approval step written into the scope.
Cost is scoped per project after the process review.
Support after launch is part of how we work. The shape of that support is written into the scope.